HOPE Collaborative Structure

Circle of Engagement

Membership

Term and Selection Process

Duties

Role and Responsibilities

Community Collaborative

Open to anyone

No term limit.

Self-selected

Review and provide constructive critique of HOPE Collaborative plans

Advisory role.

Sign a statement of commitment

Attend regular meetings as scheduled.

Agree to and abide by consensus process.

Founders Circle

The original Co-Conveners and Temporary Advisory Team members who are not on the Steering Committee

No term limit.

Co-conveners and founders of the project selected through community process; involved in organizing and writing the original proposal

Review plans and advise Steering Committee, Action Teams and Staff.  Provide guidance and oversight to ensure that the project fulfills its stated goals and grant obligations.

Hear and resolve conflicts and disputes

The Alameda County Community Foodbank will serve as Fiscal Sponsor for HOPE Collaborative.

Advisory and oversight role.

Serve as final authority for resolution for conflicts and disputes.

Demonstrate continued commitment through attendance at regular meetings and abiding by consensus process.

Provide support as needed to Collaborative Staff.

Each Co-Convener Organization will appoint one representative to sit on the Steering Committee.

Steering Committee

Two representatives from each action team; one representative from each of the three co-convener organizations; and two youth.

Each action team will ensure that at least one its representatives to the Steering Committee represents her or his community and neighborhood solely as a resident; that she or he is a member of an Oakland community that suffers from disproportionate impact of health inequities; and that she or he does not serve on the Steering Committee as a representative of an organization or institution.

17-month term of office through entire planning phase.

Action Team representatives elected by their Teams.

Co-Convener representatives chosen by their respective organizations.

Youth representatives chosen by youth organizations.

The Steering Committee has the authority to make decisions on all elements of the plan.  This decision-making authority empowers the Steering Committee and reflects the investment of the Co-Conveners, Founders and the Kellogg Foundation in the community and a community-driven process.

Members of the Steering Committee constitute the decision-making body for the project.

Members of the Steering Committee will take an oath of office and sign a statement of commitment to the project.  The oath represents the seriousness of the duties of Steering Committee membership as well as the hope that this project represents.  In carrying out its role the Steering Committee will conduct the following activities:

·       Convene at least monthly to review goals, objectives, outcomes, staff reports, Action Team reports and to make decisions as needed;

·       Sit on Action Teams;

·       Oversee project manager and assistant;

·       Represent discussion, opinions and recommendations of Action Teams to Steering Committee

·       Represent discussion, opinions and decisions of Steering Committee to Action Teams;

·       Provide management oversight, including final decisions about fiscal matters.

·       Establish sub committees that address at least, but not limited to the following areas:

o          Fundraising

o          Communications and Outreach

o          Evaluation

o          Governance and overall progress

Action Teams

Open to anyone with an interest in the work of the Action Team

The term of service is the duration of the planning phase and may extend into the implementation phase.

Action Team members selected initially by the Temporary Advisory Team and subsequently by the Steering Committee, based on an application submitted to the TAT/Steering Committee.

Action Teams have the authority to conduct assessment and planning for their respective subject areas.  The Action Teams will make recommendations on program and policy to the Steering Committee.

The role of the Action Team is to develop a comprehensive plan for its subject area.

Each team will engage in work directly related to its subject area.

Each team will make regular reports on progress to the Steering Committee.

Each team will issue a set of recommendations to achieve the goals and objectives for its subject area for approval by the Steering Committee.

Each team will present and defend its plan before the Steering Committee and work with the Steering Committee and other teams to ensure a coordinated and cohesive overall plan for systemic change.

HOPE Collaborative Staff

The Project Manager and Project Assistant will be independent contractors.

The term of service is the 17-month planning phase.

The TAT and/or the Steering Committee will select staff through a posted, open hiring process.

The staff will have the duty of day-to-day management and development of the planning process.

The role of the Project Manager and the Project Assistant encompasses all areas of project operation, including development of work plans; planning, convening and facilitating meetings; outreach and publicity; record-keeping; budgetary management; program evaluation and reporting.

The Project Manager reports to and presents items for decision to the Steering Committee.

Project staff have responsibility for ensuring the production of deliverables for the project.